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'''Quartzy Lab Ordering Guide'''


**Quartzy Lab Ordering Guide**
'''Overview''': Quartzy is our primary tool for all lab ordering activities. Each ordered item undergoes a lifecycle, from request to placement in its designated location. Quartzy serves key purposes in our lab:


**Overview**: Quartzy is our primary tool for all lab ordering activities. Each ordered item undergoes a lifecycle, from request to placement in its designated location. Quartzy serves key purposes in our lab:
1.  '''Centralized Purchase Request Organization''': We consolidate all purchase requests in Quartzy, ensuring visibility for all lab members.


1.  **Centralized Purchase Request Organization**: We consolidate all purchase requests in Quartzy, ensuring visibility for all lab members.
2.  '''Communication Hub for Ordering''': Quartzy is our central platform for ordering communication. Communicate with Oded and others, and attach all paperwork and notes relevant to the purchase within Quartzy.
2. **Communication Hub for Ordering**: Quartzy is our central platform for ordering communication. Communicate with Oded and others, and attach all paperwork and notes relevant to the purchase within Quartzy.
3.  **Real-Time Budget Tracking**: We evaluate our spending against the budget in real time with Quartzy.
4.  **Inventory Management**: Quartzy helps manage our inventory by listing all arrived items.


----------
3.  '''Real-Time Budget Tracking''': We evaluate our spending against the budget in real time with Quartzy.


**Frequently Asked Questions**:
4.  '''Inventory Management''': Quartzy helps manage our inventory by listing all arrived items.
----'''Frequently Asked Questions''':


**Q**: Can I add a new purchase request (PR)? **A**: Yes, anyone with a Quartzy user account can. Contact Oded Kruchik or Albert Gidon if you don't have one.
'''Q''': Can I add a new purchase request (PR)? '''A''': Yes, anyone with a Quartzy user account can. Contact Oded Kruchik or Albert Gidon if you don’t have one.


**Q**: Must all orders go through Quartzy? **A**: Yes, Quartzy is mandatory for all lab orders.
'''Q''': Must all orders go through Quartzy? '''A''': Yes, Quartzy is mandatory for all lab orders.


**Q**: What should I check before adding a new PR? **A**: Before creating a PR, ensure:
'''Q''': What should I check before adding a new PR? '''A''': Before creating a PR, ensure:


-  The item isn't already in the lab.
·        The item isn’t already in the lab.
-  The item hasn't been ordered already (check Quartzy).
-  Proper market research has been done to save costs.


**Q**: How do I post a PR?
·        The item hasn’t been ordered already (check Quartzy).
**A**:
1.  Choose your item from our supplier list.
2.  Provide an accurate item title from the supplier’s website, including unique identifiers. No generic names.
3.  Fill in the “Request” section of the Quartzy form properly.
4.  Use the CAS number for specific chemicals in Quartzy notes.
5.  For other items, see past purchase requests as a reference.


**Q**: What if my supplier isn't listed? **A**: Obtain a sales quote. For items over 500 €, gather three quotes from different suppliers. Attach all quotes to your order request. Write which one you prefer and why.
·        Proper market research has been done to save costs.


**Q**: Who approves my PR? **A**: Your supervisor. Only after their approval will the lab manager consider the request.
'''Q''': How do I post a PR?


**Q**: Why do I need to approve my PR? **A**: That is how we ensure at least two pairs of eyes are looking at every purchase request. Please explain the necessity of the item to the approver.
'''A''':


**Q**: How do I check my PR status? **A**: Review Quartzy comments first. Then, check for a PR number assigned by the lab manager in Quartzy's PO field. Lastly, use the link (*will be provided soon*) with your PR number to track your order.
1.  Choose your item from our supplier list.


**Q**: How to add an "urgent" PR? **A**: An urgent PR is a standard PR with an assignment "urgent" tag. It ***requires***  a specific date (without the date, it will be difficult to prioritize your order) . Note that the lab manager won't double-check these before ordering so "urgent" PR requires more responsibility on your side.
2.  Provide an accurate item title from the supplier’s website, including unique identifiers. No generic names.


**Q**: How do I speed up my PR process? **A**: Using the preferred supplier list streamlines the ordering process.
3.  Fill in the “Request” section of the Quartzy form properly.


**Q**: What if there's a delay in my PR after it was ordered? **A**: Delays can arise if:
4.  Use the CAS number for specific chemicals in Quartzy notes.
-  The PR is approved but not ordered.
-  A PR number from Humboldt is missing in the notes.
-  The supplier's notes have an approved PR number. For delays, please contact the appropriate person or department.


**Q**: How should I communicate via Quartzy? **A**: Use “@” to mention individuals in your Quartzy PR comments. To clarify PR details, the lab manager may ask you for clarifications (you will get an email about it).
5.  For other items, see past purchase requests as a reference.


**Q**: What if the lab manager is away, and I have an urgent PR? **A**: During the lab manager's absence, only urgent requests from the supplier list will be processed. Contact Albert Gidon or Julia Ledderose directly for such cases.
'''Q''': What if my supplier isn’t listed? '''A''': Obtain a sales quote. For items over 500 €, gather three quotes from different suppliers. Attach all quotes to your order request. Write which one you prefer and why.


**Supplier list**
'''Q''': Who approves my PR? '''A''': Your supervisor. Only after their approval will the lab manager consider the request.


**Consumables**
'''Q''': Why do I need to approve my PR? '''A''': That is how we ensure at least two pairs of eyes are looking at every purchase request. Please explain the necessity of the item to the approver.
[https://b2b-de.vwr.com/store/](https://b2b-de.vwr.com/store/)
[https://www.fishersci.de/de/en/home.html](https://www.fishersci.de/de/en/home.html)
[https://www.omnilab-shop.de/en](https://www.omnilab-shop.de/en)
[https://www.carlroth.com/de/de/](https://www.carlroth.com/de/de/)
[https://de.rs-online.com/web/](https://de.rs-online.com/web/)
[https://www.thorlabs.de/](https://www.thorlabs.de/)
[https://www.mercateo.com/](https://www.mercateo.com/)


**Computers/electro/technical equipment**
'''Q''': How do I check my PR status? '''A''': Review Quartzy comments first. Then, check for a PR number assigned by the lab manager in Quartzy’s PO field. Lastly, use the link (''will be provided soon'') with your PR number to track your order.
[https://www.conrad.de/](https://www.conrad.de/)
[https://www.dell.com/de-de](https://www.dell.com/de-de)
[https://www.elgora-shop.de/](https://www.elgora-shop.de/)
[https://www.hoffmann-group.com/DE/](https://www.hoffmann-group.com/DE/)
[https://www.sonepar.de/c/produkte](https://www.sonepar.de/c/produkte)


**Office equipment:**
'''Q''': How to add an “urgent” PR? '''A''': An urgent PR is a standard PR with an assignment “urgent” tag. It '''''requires''''' a specific date (without the date, it will be difficult to prioritize your order) . Note that the lab manager won’t double-check these before ordering so “urgent” PR requires more responsibility on your side.
[https://calliess-werbeartikel.de/](https://calliess-werbeartikel.de/)
[https://www.royschulz.de/](https://www.royschulz.de/)
[https://www.lyreco.com/webshop/DEDE/index.html](https://www.lyreco.com/webshop/DEDE/index.html)


**First aid, hygiene, protective gear**
'''Q''': How do I speed up my PR process? '''A''': Using the preferred supplier list streamlines the ordering process.
[https://shopneu.soehngen.com/de/](https://shopneu.soehngen.com/de/)
[https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte](https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte)


**Paint**:
'''Q''': What if there’s a delay in my PR after it was ordered? '''A''': Delays can arise if:
[Brillux …mehr als Farbe – Brillux](https://www.brillux.de/)
 
·        The PR is approved but not ordered.
 
·        A PR number from Humboldt is missing in the notes.
 
·        The supplier’s notes have an approved PR number. For delays, please contact the appropriate person or department.
 
'''Q''': How should I communicate via Quartzy? '''A''': Use “@” to mention individuals in your Quartzy PR comments. To clarify PR details, the lab manager may ask you for clarifications (you will get an email about it).
 
'''Q''': What if the lab manager is away, and I have an urgent PR? '''A''': During the lab manager’s absence, only urgent requests from the supplier list will be processed. Contact Albert Gidon or Julia Ledderose directly for such cases.
 
'''Supplier list'''
 
'''Consumables'''
 
<nowiki>https://b2b-de.vwr.com/store/</nowiki>
 
<nowiki>https://www.fishersci.de/de/en/home.html</nowiki>
 
<nowiki>https://www.omnilab-shop.de/en</nowiki>
 
<nowiki>https://www.carlroth.com/de/de/</nowiki>
 
<nowiki>https://de.rs-online.com/web/</nowiki>
 
<nowiki>https://www.thorlabs.de/</nowiki>
 
<nowiki>https://www.mercateo.com/</nowiki>
 
'''Computers/electro/technical equipment'''
 
<nowiki>https://www.conrad.de/</nowiki>
 
<nowiki>https://www.dell.com/de-de</nowiki>
 
<nowiki>https://www.elgora-shop.de/</nowiki>
 
<nowiki>https://www.hoffmann-group.com/DE/</nowiki>
 
<nowiki>https://www.sonepar.de/c/produkte</nowiki>
 
'''Office equipment:'''
 
<nowiki>https://calliess-werbeartikel.de/</nowiki>
 
<nowiki>https://www.royschulz.de/</nowiki>
 
<nowiki>https://www.lyreco.com/webshop/DEDE/index.html</nowiki>
 
'''First aid, hygiene, protective gear'''
 
<nowiki>https://shopneu.soehngen.com/de/</nowiki>
 
<nowiki>https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte</nowiki>
 
'''Paint''':
 
Brillux …mehr als Farbe – Brillux

Revision as of 12:58, 28 September 2023

Quartzy Lab Ordering Guide

Overview: Quartzy is our primary tool for all lab ordering activities. Each ordered item undergoes a lifecycle, from request to placement in its designated location. Quartzy serves key purposes in our lab:

1.  Centralized Purchase Request Organization: We consolidate all purchase requests in Quartzy, ensuring visibility for all lab members.

2.  Communication Hub for Ordering: Quartzy is our central platform for ordering communication. Communicate with Oded and others, and attach all paperwork and notes relevant to the purchase within Quartzy.

3.  Real-Time Budget Tracking: We evaluate our spending against the budget in real time with Quartzy.

4.  Inventory Management: Quartzy helps manage our inventory by listing all arrived items.

Frequently Asked Questions:

Q: Can I add a new purchase request (PR)? A: Yes, anyone with a Quartzy user account can. Contact Oded Kruchik or Albert Gidon if you don’t have one.

Q: Must all orders go through Quartzy? A: Yes, Quartzy is mandatory for all lab orders.

Q: What should I check before adding a new PR? A: Before creating a PR, ensure:

·        The item isn’t already in the lab.

·        The item hasn’t been ordered already (check Quartzy).

·        Proper market research has been done to save costs.

Q: How do I post a PR?

A:

1.  Choose your item from our supplier list.

2.  Provide an accurate item title from the supplier’s website, including unique identifiers. No generic names.

3.  Fill in the “Request” section of the Quartzy form properly.

4.  Use the CAS number for specific chemicals in Quartzy notes.

5.  For other items, see past purchase requests as a reference.

Q: What if my supplier isn’t listed? A: Obtain a sales quote. For items over 500 €, gather three quotes from different suppliers. Attach all quotes to your order request. Write which one you prefer and why.

Q: Who approves my PR? A: Your supervisor. Only after their approval will the lab manager consider the request.

Q: Why do I need to approve my PR? A: That is how we ensure at least two pairs of eyes are looking at every purchase request. Please explain the necessity of the item to the approver.

Q: How do I check my PR status? A: Review Quartzy comments first. Then, check for a PR number assigned by the lab manager in Quartzy’s PO field. Lastly, use the link (will be provided soon) with your PR number to track your order.

Q: How to add an “urgent” PR? A: An urgent PR is a standard PR with an assignment “urgent” tag. It requires a specific date (without the date, it will be difficult to prioritize your order) . Note that the lab manager won’t double-check these before ordering so “urgent” PR requires more responsibility on your side.

Q: How do I speed up my PR process? A: Using the preferred supplier list streamlines the ordering process.

Q: What if there’s a delay in my PR after it was ordered? A: Delays can arise if:

·        The PR is approved but not ordered.

·        A PR number from Humboldt is missing in the notes.

·        The supplier’s notes have an approved PR number. For delays, please contact the appropriate person or department.

Q: How should I communicate via Quartzy? A: Use “@” to mention individuals in your Quartzy PR comments. To clarify PR details, the lab manager may ask you for clarifications (you will get an email about it).

Q: What if the lab manager is away, and I have an urgent PR? A: During the lab manager’s absence, only urgent requests from the supplier list will be processed. Contact Albert Gidon or Julia Ledderose directly for such cases.

Supplier list

Consumables

https://b2b-de.vwr.com/store/

https://www.fishersci.de/de/en/home.html

https://www.omnilab-shop.de/en

https://www.carlroth.com/de/de/

https://de.rs-online.com/web/

https://www.thorlabs.de/

https://www.mercateo.com/

Computers/electro/technical equipment

https://www.conrad.de/

https://www.dell.com/de-de

https://www.elgora-shop.de/

https://www.hoffmann-group.com/DE/

https://www.sonepar.de/c/produkte

Office equipment:

https://calliess-werbeartikel.de/

https://www.royschulz.de/

https://www.lyreco.com/webshop/DEDE/index.html

First aid, hygiene, protective gear

https://shopneu.soehngen.com/de/

https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte

Paint:

Brillux …mehr als Farbe – Brillux

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