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==== '''Quartzy Lab Ordering Quick Guide''' ====
'''Overview''': Quartzy is our primary tool for all lab ordering activities. Each ordered item undergoes a lifecycle, from request to placement in its designated location. Quartzy serves key purposes in our lab:


<nowiki>**</nowiki>Quartzy Lab Ordering Guide**
1.  '''Centralized Purchase Request Organization''': We consolidate all purchase requests in Quartzy, ensuring visibility for all lab members.


<nowiki>**</nowiki>Overview**: Quartzy is our primary tool for all lab ordering activities. Each ordered item undergoes a lifecycle, from request to placement in its designated location. Quartzy serves key purposes in our lab:
2.  '''Communication Hub for Ordering''': Quartzy is our central platform for ordering communication. Communicate with Oded and others, and attach all paperwork and notes relevant to the purchase within Quartzy.


1.  **Centralized Purchase Request Organization**: We consolidate all purchase requests in Quartzy, ensuring visibility for all lab members.
3.  '''Real-Time Budget Tracking''': We evaluate our spending against the budget in real time with Quartzy.


2.  **Communication Hub for Ordering**: Quartzy is our central platform for ordering communication. Communicate with Oded, and others, attach all paperwork and notes relevant to the purchase within Quartzy.
4.  '''Inventory Management''': Quartzy helps manage our inventory by listing all arrived items.


3.  **Real-Time Budget Tracking**: We evaluate our spending against the budget in real-time with Quartzy.
''To learn how to write a purchase order, log into the Quartzy system; there are plenty of examples there.''
----


4.  **Inventory Management**: Quartzy helps manage our inventory by listing all items that have arrived.
==== '''Frequently Asked Questions''': ====
'''Q: Can I add a new purchase request (PR)?'''


<nowiki>----------</nowiki>
'''A''': Yes, anyone with a Quartzy user account can. Contact Oded Kruchik or Albert Gidon if you don’t have one.


<nowiki>**</nowiki>Frequently Asked Questions**:


<nowiki>**</nowiki>Q**: Can I add a new purchase request (PR)? **A**: Yes, anyone with a Quartzy user account can. Contact Oded Kruchik or Albert Gidon if you don't have one.


<nowiki>**</nowiki>Q**: Must all orders go through Quartzy? **A**: Yes, Quartzy is mandatory for all lab orders.
'''Q: Must all orders go through Quartzy?'''


<nowiki>**</nowiki>Q**: What should I check before adding a new PR? **A**: Before creating a PR, ensure:
'''A''': Yes, Quartzy is mandatory for all lab orders.


-   The item isn't already in the lab.


-   The item hasn't been ordered already (check in Quartzy).


-   Proper market research has been done to save costs.
'''Q: What should I check before adding a new PR?'''


<nowiki>**</nowiki>Q**: How do I post a PR?
'''A''': Before creating a PR, ensure:


<nowiki>**</nowiki>A**:
* The item isn’t already in the lab.
*  The item hasn’t been ordered already (check Quartzy).
* Proper market research has been done to save costs.


1.  Choose your item from our supplier list.


2.  Provide an accurate item title from the supplier’s website, including unique identifiers. No generic names.
'''Q: How do I post a PR?'''


3.  Fill in the “Request” section of the Quartzy form properly.
'''A''':


4.  Use the CAS number for specific chemicals in Quartzy notes.
# Choose your item from our supplier list.
# Provide an accurate item title from the supplier’s website, including unique identifiers. No generic names.
# Fill in the “Request” section of the Quartzy form properly.
# Use the CAS number for specific chemicals in Quartzy notes.
# For other items, see past purchase requests as a reference.


5.  For other items, see past purchase requests as a reference.


<nowiki>**</nowiki>Q**: What if my supplier isn't listed? **A**: Obtain a sales quote. For items over 500 €, gather three quotes from different suppliers. Attach all quotes to your order request. Write which one you prefer and why?


<nowiki>**</nowiki>Q**: Who approves my PR? **A**: Your supervisor. Only after their approval will the lab manager consider the request.
'''Q: What if my supplier isn’t listed?'''


<nowiki>**</nowiki>Q**: Why do I need to approve my PR? **A**: That is how we ensures at least two pair of eyes looking at every purchase request. Please explain the necessity of the item to the approver.  
'''A''': Obtain a sales quote. For items over 500 €, gather three quotes from different suppliers. Attach all quotes to your order request. Write which one you prefer and why.


<nowiki>**</nowiki>Q**: How do I check my PR status? **A**: Review Quartzy comments first. Then, check for a PR number assigned by the lab manager in Quartzy's PO field. Lastly, use the link (*will be provided soon*) with your PR number to track your order.


<nowiki>**</nowiki>Q**: How to add an "urgent" PR? **A**: An urgent PR is a standard PR with assigment"urgent" tag. It ***requires***  a specific date (whithout the date, it will be difficult to prioratize your order) . Note that the lab manager won't double-check these before ordering so "urgent" PR requires more responsibility on the your side.


<nowiki>**</nowiki>Q**: How do I speed up my PR process? **A**: Using the preferred supplier list streamlines the ordering process.
'''Q: Who approves my PR?'''


<nowiki>**</nowiki>Q**: What if there's a delay in my PR after it was ordered? **A**: Delays can arise if:
'''A''': Your supervisor. Only after their approval will the lab manager consider the request.


-   The PR is approved but not ordered.


-   A PR number from Humboldt is missing in the notes.


-   The supplier's notes have an approved PR number. For delays, please contact the appropriate person or department.
'''Q: Why do I need to approve my PR?'''


<nowiki>**</nowiki>Q**: How should I communicate via Quartzy? **A**: Use “@” to mention individuals in your Quartzy PR comments. To clarify details of a PR , the lab manager may ask you clarrifications (you will get an email about it).
'''A''': That is how we ensure at least two pairs of eyes are looking at every purchase request. Please explain the necessity of the item to the approver.


<nowiki>**</nowiki>Q**: What if the lab manager is away, and I have an urgent PR? **A**: During the lab manager's absence, only urgent requests from the supplier list will be processed. Contact Albert Gidon or Julia Ledderose directly for such cases.


<nowiki>**</nowiki>Supplier list**
'''Q: How do I check my PR status?'''


<nowiki>**</nowiki>Consumables**
'''A''': Review Quartzy comments first. Then, check for a PR number assigned by the lab manager in Quartzy’s PO field. Lastly, go to page [[Quartzy_status_summary]]  with your PR number to track your order.


<nowiki>[https://b2b-de.vwr.com/store/]</nowiki>(<nowiki>https://b2b-de.vwr.com/store/</nowiki>)
'''Q: How to add an “urgent” PR?'''


<nowiki>[https://www.fishersci.de/de/en/home.html]</nowiki>(<nowiki>https://www.fishersci.de/de/en/home.html</nowiki>)
'''A''': An urgent PR is a standard PR with an assignment “urgent” tag. It '''''requires''''' a specific date (without the date, it will be difficult to prioritize your order) . Note that the lab manager won’t double-check these before ordering so “urgent” PR requires more responsibility on your side.


<nowiki>[https://www.omnilab-shop.de/en]</nowiki>(<nowiki>https://www.omnilab-shop.de/en</nowiki>)


<nowiki>[https://www.carlroth.com/de/de/]</nowiki>(<nowiki>https://www.carlroth.com/de/de/</nowiki>)


<nowiki>[https://de.rs-online.com/web/]</nowiki>(<nowiki>https://de.rs-online.com/web/</nowiki>)
'''Q: How do I speed up my PR process?'''


<nowiki>[https://www.thorlabs.de/]</nowiki>(<nowiki>https://www.thorlabs.de/</nowiki>)
'''A''': Using the preferred supplier list streamlines the ordering process.


<nowiki>[https://www.mercateo.com/]</nowiki>(<nowiki>https://www.mercateo.com/</nowiki>)


<nowiki>**</nowiki>Computers/electro/technical equipment**


<nowiki>[https://www.conrad.de/]</nowiki>(<nowiki>https://www.conrad.de/</nowiki>)
'''Q: What if there’s a delay in my PR after it was ordered?'''


<nowiki>[https://www.dell.com/de-de]</nowiki>(<nowiki>https://www.dell.com/de-de</nowiki>)
'''A''': Delays can arise if:


<nowiki>[https://www.elgora-shop.de/]</nowiki>(<nowiki>https://www.elgora-shop.de/</nowiki>)
* The PR is approved but not ordered.
* A PR number from Humboldt is missing in the notes.
* The supplier’s notes have an approved PR number. For delays, please contact the appropriate person or department.


<nowiki>[https://www.hoffmann-group.com/DE/]</nowiki>(<nowiki>https://www.hoffmann-group.com/DE/</nowiki>)


<nowiki>[https://www.sonepar.de/c/produkte]</nowiki>(<nowiki>https://www.sonepar.de/c/produkte</nowiki>)


<nowiki>**</nowiki>Office equipment:**
'''Q: How should I communicate via Quartzy?'''


<nowiki>[https://calliess-werbeartikel.de/]</nowiki>(<nowiki>https://calliess-werbeartikel.de/</nowiki>)
'''A''': Use “@” to mention individuals in your Quartzy PR comments. To clarify PR details, the lab manager may ask you for clarifications (you will get an email about it).


<nowiki>[https://www.royschulz.de/]</nowiki>(<nowiki>https://www.royschulz.de/</nowiki>)


<nowiki>[https://www.lyreco.com/webshop/DEDE/index.html]</nowiki>(<nowiki>https://www.lyreco.com/webshop/DEDE/index.html</nowiki>)


<nowiki>**</nowiki>First aid, hygiene, protective gear**
'''Q: What if the lab manager is away, and I have an urgent PR?'''


<nowiki>[https://shopneu.soehngen.com/de/]</nowiki>(<nowiki>https://shopneu.soehngen.com/de/</nowiki>)
'''A''': During the lab manager’s absence, only urgent requests from the supplier list will be processed. Contact Albert Gidon or Julia Ledderose directly for such cases.
----


<nowiki>[https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte]</nowiki>(<nowiki>https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte</nowiki>)
===== '''Supplier list''' =====
 
'''Consumables'''
<nowiki>**</nowiki>Paint**:
https://b2b-de.vwr.com/store/
 
https://www.fishersci.de/de/en/home.html
[Brillux …mehr als Farbe – Brillux](<nowiki>https://www.brillux.de/</nowiki>)
https://www.omnilab-shop.de/en
https://www.carlroth.com/de/de/
https://de.rs-online.com/web/
https://www.thorlabs.de/
https://www.mercateo.com/
'''Computers/electro/technical equipment'''
https://www.conrad.de/
https://www.dell.com/de-de
https://www.elgora-shop.de/
https://www.hoffmann-group.com/DE/
https://www.sonepar.de/c/produkte
'''Office equipment:'''
https://calliess-werbeartikel.de/
https://www.royschulz.de/
https://www.lyreco.com/webshop/DEDE/index.html
'''First aid, hygiene, protective gear'''
https://shopneu.soehngen.com/de/
https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte
'''Paint''':
https://www.brillux.de/

Latest revision as of 11:24, 30 September 2023

Quartzy Lab Ordering Quick Guide

Overview: Quartzy is our primary tool for all lab ordering activities. Each ordered item undergoes a lifecycle, from request to placement in its designated location. Quartzy serves key purposes in our lab:

1.  Centralized Purchase Request Organization: We consolidate all purchase requests in Quartzy, ensuring visibility for all lab members.

2.  Communication Hub for Ordering: Quartzy is our central platform for ordering communication. Communicate with Oded and others, and attach all paperwork and notes relevant to the purchase within Quartzy.

3.  Real-Time Budget Tracking: We evaluate our spending against the budget in real time with Quartzy.

4.  Inventory Management: Quartzy helps manage our inventory by listing all arrived items.

To learn how to write a purchase order, log into the Quartzy system; there are plenty of examples there.

Frequently Asked Questions:

Q: Can I add a new purchase request (PR)?

A: Yes, anyone with a Quartzy user account can. Contact Oded Kruchik or Albert Gidon if you don’t have one.


Q: Must all orders go through Quartzy?

A: Yes, Quartzy is mandatory for all lab orders.


Q: What should I check before adding a new PR?

A: Before creating a PR, ensure:

  • The item isn’t already in the lab.
  •  The item hasn’t been ordered already (check Quartzy).
  • Proper market research has been done to save costs.


Q: How do I post a PR?

A:

  1. Choose your item from our supplier list.
  2. Provide an accurate item title from the supplier’s website, including unique identifiers. No generic names.
  3. Fill in the “Request” section of the Quartzy form properly.
  4. Use the CAS number for specific chemicals in Quartzy notes.
  5. For other items, see past purchase requests as a reference.


Q: What if my supplier isn’t listed?

A: Obtain a sales quote. For items over 500 €, gather three quotes from different suppliers. Attach all quotes to your order request. Write which one you prefer and why.


Q: Who approves my PR?

A: Your supervisor. Only after their approval will the lab manager consider the request.


Q: Why do I need to approve my PR?

A: That is how we ensure at least two pairs of eyes are looking at every purchase request. Please explain the necessity of the item to the approver.


Q: How do I check my PR status?

A: Review Quartzy comments first. Then, check for a PR number assigned by the lab manager in Quartzy’s PO field. Lastly, go to page Quartzy_status_summary with your PR number to track your order.

Q: How to add an “urgent” PR?

A: An urgent PR is a standard PR with an assignment “urgent” tag. It requires a specific date (without the date, it will be difficult to prioritize your order) . Note that the lab manager won’t double-check these before ordering so “urgent” PR requires more responsibility on your side.


Q: How do I speed up my PR process?

A: Using the preferred supplier list streamlines the ordering process.


Q: What if there’s a delay in my PR after it was ordered?

A: Delays can arise if:

  • The PR is approved but not ordered.
  • A PR number from Humboldt is missing in the notes.
  • The supplier’s notes have an approved PR number. For delays, please contact the appropriate person or department.


Q: How should I communicate via Quartzy?

A: Use “@” to mention individuals in your Quartzy PR comments. To clarify PR details, the lab manager may ask you for clarifications (you will get an email about it).


Q: What if the lab manager is away, and I have an urgent PR?

A: During the lab manager’s absence, only urgent requests from the supplier list will be processed. Contact Albert Gidon or Julia Ledderose directly for such cases.

Supplier list

Consumables 

https://b2b-de.vwr.com/store/
https://www.fishersci.de/de/en/home.html
https://www.omnilab-shop.de/en
https://www.carlroth.com/de/de/
https://de.rs-online.com/web/
https://www.thorlabs.de/
https://www.mercateo.com/

Computers/electro/technical equipment 

https://www.conrad.de/
https://www.dell.com/de-de
https://www.elgora-shop.de/
https://www.hoffmann-group.com/DE/
https://www.sonepar.de/c/produkte

Office equipment: 

https://calliess-werbeartikel.de/
https://www.royschulz.de/
https://www.lyreco.com/webshop/DEDE/index.html

First aid, hygiene, protective gear 

https://shopneu.soehngen.com/de/
https://www.gansow24.de/epages/64586947.sf/de_DE/?ObjectPath=/Shops/64586947/Categories/Produkte

Paint: 

https://www.brillux.de/
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